Project Specialist, Business Development
Alexandria, VA 
Posted Today
Job Description
Job Details
Job Location
NIB HQ - Alexandria, VA
Position Type
Part Time
Education Level
4 Year Degree
Travel Percentage
Job Shift
Job Category
Business Development

Job Identification

  • Job Title: Project Specialist, Business Development
  • Department: Business Development
  • Reports To: Director, Business Development
  • Location: Alexandria, VA
  • Grade: 17
  • FSLA Status: Exempt/Part time/20 hours per week

Statement of Purpose

This position is primarily responsible for supporting both, Business Development in the areas of CRM/database management, reporting and analysis, marketing and event planning/coordination/logistics, and general Departmental support.

Business Communications

  • Employees in Other Divisions Continually
  • Supervisory Personnel Continually
  • Nonprofit Agency Personnel Occasionally
  • SourceAmerica Continually
  • Federal and State Government Agencies Continually
  • Private Sector Businesses Continually
  • U.S. AbilityOne Commission Occasionally


Bachelors degree from an accredited college or an equivalent combination of education and experience may also be acceptable. Completion of project and database management courses highly desirable.

Training and Specialized Knowledge/Skills

  • Must be highly proficient in Salesforce, Microsoft Office, particularly Word, Excel, and PowerPoint.
  • Must have a solid grasp of database management skills, report writing and design for example, dashboards.
  • Must have a high aptitude for swiftly learning new technology/applications/software.
  • Must be capable of performing multiple projects simultaneously.
  • Demonstrates keen attention to detail, strong proofreading and editing skills.
  • Demonstrates excellent oral and written communication skills.
  • Highly collaborative; demonstrates sound soft skills and interpersonal communications abilities and negotiating skills.
  • Must be capable of performing duties with minimal direction and supervision; displays excellent time management skills and is capable of setting priorities in order to accomplish tasks in a highly accurate fashion and timely manner.
  • Must establish and maintain effective relationships with a wide variety of internal and external stakeholders.
  • Must be comfortable operating in a high tempo, sometimes ambiguous work environment.

Core Competencies
  • Initiative
  • Attention to Detail
  • Accountability
  • Communication Skills
  • Ethics/Integrity
  • Customer Care
  • Job Knowledge/Technical Skills
  • Process Improvement


Three to five years of demonstrated progressive work history and increased responsibility in sales operations, CRM management and complex office environments.


Less than 10%

Specific Duties and Responsibilities

CRM/Database Management, Reporting & Analysis

  • This functional area supports the entire Operations Department. Incumbent manages and serves as the primary administrator of the Department/Enterprise CRM system and database (Salesforce as primary). Establishes/implements/executes policies and procedures to ensure data security and integrity; and, monitors and controls database access as required. Oversees the design, maintenance and implementation of the system. In addition to CRM/database administration, incumbent is responsible for data collection/consolidation/collation/display (reports/dashboards), management reporting and data analysis that is current, accurate, and complete. Examples include, but are not limited to: Pulling weekly/monthly recurring reports such as Pipeline, Activity, Events, Call Plan, Next Action, delinquency, new opportunities, Projected Awards, and others as directed.
  • Creating and pulling customized reports as directed.
  • Performing and reporting results of basic report analysis.

Marketing and Event Planning/Coordination/Logistics

  • Assists in planning, organizing, coordinating and managing appropriate set up and coordination of team meetings, including Audio/Visual and Video Conferencing equipment set up, administration, and troubleshooting.
  • Assists in planning, organizing, coordinating and managing the logistics and arrangements for trade shows, conferences, events that require Departmental participation; this includes shipping and receipt of all collateral, samples, booth supplies materials and arranging for set up and take down as needed. Design booth layout and display for each show based on audience and customer requirements. Coordinate NIB staff participation at tradeshow events, filling in when necessary. Acts as Tradeshow Liaison with Corporate Communications - work with internal NIB staff to create new collateral or booth materials when needed for events.
  • Managing the Department collateral inventory, ensuring materials are continually updated and in alignment with Corporate Communications and ensuring equivalent electronic library is available for all material.
  • Manage the tradeshow spreadsheet (Events Matrix), tracking/projecting Departments spend, to include, but not limited to Advertising/Promotions, Dues & Subscriptions, and Travel.
  • Track Departmental participation in AbilityOne Training (per the CA), Industry Days and Customer Tradeshows.
  • Manage sample collection from agencies and promotional item stock, ensure items are current for example, military uniforms/equipment.

General Departmental Support

Examples of the duties in support of the Department include, but are not limited to:

  • Acting as the Department liaison between Communications/Marketing, IT, Accounting, Business Lines (Products/Services) to facilitate the accomplishment of Departmental objectives/goals.
  • Tracking/reconciling the Departments budget/expenses, identifying and resolving discrepancies, and ensuring accurate reporting to management as well as escalating issues in a timely manner.
  • Providing an up-to-date library of Business Development materials via the S-Drive or other data points, as necessary.
  • Serving as the Departments representative for oversight of Business Development/Military Resale sites on the NIB corporate Intranet and external website.
  • Generating opportunity identification/development by developing and daily monitoring, GovWin and GSA Advantage search engines.
  • Manage Department subscriptions including Govwin, Salesforce etc. Serve as NIBs liaison to these organization and manage negotiations, terms, and payments.
  • Manage Department Non-Disclosure-Agreement (NDA) and Teaming Agreements forms
  • Provide reports required for Military Resale (category rpts, etc).
  • Assist Military Resale with shipping equipment and samples as needed.
  • Assist Military Resale with active project inputs and reporting as needed.

This job description does not imply that these are the only duties to be performed. The incumbent in this position will perform such other tasks as may be required for the effective operation of the Division/Department upon receipt by his/her supervisor.


NIB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


NIB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Work Hours (i.e. shift)
Required Education
Bachelor's Degree
Required Experience
3 to 5 years
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