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Legal Secretary
Job Summary
Responsible for a variety of legal secretarial and related duties in a legal setting such as a law office. Schedules hearings, prepares legal documents and correspondence, dockets cases and maintains court dockets and diaries.
Primary Responsibilities
- Support attorneys by performing clerical and administrative functions.
- Receive and screen visitors and telephone calls.
- Answer questions about pending cases, administrative and court rules, and appeal procedures.
- Schedule and arrange meetings.
- Arrange transportation for attorneys and clients.
- Compose legal documents such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, dictation, shorthand notes, rough drafts, or other materials.
- Transcribe legal dictation.
- Insert legal citations into documents.
- Take minutes of meetings.
- Proofread and edit materials for correct grammar, spelling, punctuation, format, syntax, and content.
- Prepare reports for attorneys.
- Sort and distribute mail to staff.
- Serve legal papers.
- Review legal documents.
- Compose trial notebooks and exhibits listings for case presentation.
- Prepare materials for court cases.
- Maintain office files, logs, indices, legal references, and control records.
- Provide case management assistance and tracking of litigation.
- Become familiar with court procedures, including venue, jurisdiction, pleadings, motions, appeals and the proper means and forms by which matters are submitted to the court system.