InGenesis is currently seeking an Administrative Assistant to work with our client. In this role, you will directly support department administration and staff in daily operations. This position requires a confident self-starter.

If you meet the qualifications outlined below, apply today and we'll reach out to answer any questions you may have!

POSITION SUMMARY:

Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

POSITION KEY ACCOUNTABILITIES:

1. Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.

2. Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.

3. Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.

4. Develops filing systems; maintains files, records and reports for assigned area.

5. Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.

6. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.

7. May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.

8. Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.

9. May be required to maintain office supplies and equipment.

10. Screens calls and emails and receives and directs visitors.

11. Retrieves information from departmental and/or project records and may produce reports.

12. Handles confidential information and sensitive issues.

13. Provides back-up for other support staff as needed.

14. May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.

15. May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.

16. May be assigned routine budget or financial responsibilities by supervisor.

17. May maintain or reconcile financial records/reports.

18. Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.

19. Other duties as assigned.

CERTIFICATIONS/SKILLS:

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

Use of University financial systems may be required.

MINIMUM EDUCATION:

High School diploma or equivalent.

Associates degree preferred.

MINIMUM EXPERIENCE:

Four (4) years related work experience required.

Prior experience with scheduling, maintaining calendars, and travel itineraries required.

Prior experience preparing meeting materials or general reports preferred.

May substitute required experience with equivalent years of education beyond the minimum education requirement.

PHYSICAL REQUIREMENTS:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215

EEO Statement:

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation in the hiring process, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations

Company Statement:

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.